Before
Manual order processing taking 4+ hours/day.
After
Fully automated pipeline with real-time inventory sync.
Impact
80% reduction in processing time. Zero data entry errors.
Smarter systems. Streamlined performance.
We help small businesses stop doing things manually — by connecting your tools, automating your workflows, and building marketing that actually tracks results.
Workflow AutomationSystems IntegrationSEO & Lead GenCampaign TrackingRapid Builds
What Changes When Systems Actually Work
Stop copying data between tools
Eliminate repetitive tasks and free your team to focus on high-impact work.
Reclaim hours lost to manual work
Shorten delivery timelines with streamlined processes and smart automation.
Know exactly which marketing drives revenue
Reduce mistakes that happen when data moves between people and systems.
Ship improvements in weeks, not months
Attract the right prospects and convert them faster with data-driven campaigns.
What we do
Automate the Busywork
Problem
Your team wastes hours on data entry, approvals, and copy-paste between tools.
Approach
We map your workflows, find the bottlenecks, and build automations using AI and tools like Make, Zapier, or custom integrations.
Outcome
Repetitive tasks run themselves — your team focuses on real work.
Connect Your Systems
Problem
Your CRM, forms, invoicing, and email tools don't talk to each other.
Approach
We integrate your existing stack so data flows automatically — no more manual updates or lost handoffs.
Outcome
One connected system where nothing falls through the cracks.
Get Leads That Convert
Problem
You're spending on marketing but can't tell what's actually working.
Approach
We build SEO and campaigns with tracking baked in — tied to real performance data, not vanity metrics.
Outcome
More qualified leads, clear attribution, and a system that improves over time.
The TOOP Loop
Automate
Measure
Improve
Grow
- Connected tools and automation free up time and clean up your data
- Clean data shows what's working — in marketing, operations, and sales
- Insights tell you exactly where to optimize next
Speed, without the scramble.
Our method is designed to deliver fast without cutting corners.
01
Discovery Sprint
We audit your current systems, workflows, and growth channels to find the biggest opportunities.
02
Blueprint
We design a clear, prioritized plan with timelines, milestones, and expected outcomes.
03
Rapid Build Cycles
We build in focused 2-week sprints — shipping usable work at the end of every cycle.
04
Operate & Optimize
We monitor, measure, and iterate so your systems keep improving after launch.
Real Results, Not Just Promises
Before
Sales team manually qualifying leads from 3 different sources.
After
Unified lead scoring system with automated CRM enrichment.
Impact
3x increase in qualified pipeline. 40% faster sales cycle.
Before
Client onboarding took 2 weeks with multiple handoffs.
After
Streamlined onboarding portal with automated document collection.
Impact
Onboarding reduced to 3 days. Client satisfaction up 45%.
Industries We Serve
E-CommerceB2B SaaSProfessional ServicesHealthcareFinancial ServicesReal Estate
Tools We Work With
ZapierMakeHubSpotSalesforceNotionSlackGoogle WorkspaceVercelAWS
Start With an Automation & Growth Scan
A focused 30–45 minute session where we dig into your current operations and growth setup. No pitch. No pressure. Just a clear-eyed look at what's working, what's not, and where automation or optimization could move the needle fast.
- Top 3 automation or optimization opportunities
- Quick ROI estimate for each opportunity
- A 30–60 day action plan you can run with — even without us
Frequently Asked Questions
Anything repetitive that slows your team down — data entry between tools, approval chains, status updates, lead routing, reporting. If you're doing it manually more than twice, we can probably automate it.
Most clients see measurable improvements within 30 days. Our sprint-based approach means we ship working solutions every 2 weeks, so you're never waiting months for value.
No. We work with your existing stack. Our job is to make your current tools work better together — not to sell you new ones.
We combine strategic consulting with hands-on execution. We don't just recommend — we build, deploy, and optimize. And we focus on systems that compound over time, not one-off projects.
We don't just run ads or write blog posts. Everything we build has tracking baked in, so you can see what's driving leads and revenue — not just clicks and impressions.
It depends on your goals. We build around clear targets and structured messaging, then measure and refine. We're not tied to one channel — we go where your customers are.
That's fine. Many clients start with a single automation or a focused SEO sprint and expand from there. No minimum engagement required.
No. We earn your business every month. All engagements are month-to-month after the initial project scope is complete.
Ready to optimize a workflow this month?
Fill out the form below and we'll get back to you within 24 hours. Or email us directly.
Or email us directly at contact@tooptechs.com